Letter Writing to Elected Officials

Letter Writing to Elected Officials

A well-written personal letter may be the most effective way to communicate with elected officials. They want to know how their constituents feel about issues, especially when those issues involve decisions made by them.

The following are tips to use when writing to your elected official:

  • Use the correct name, address and salutation.
  • Be sure to include your return address and contact information so the official can follow-up.
  • Keep your message short and simple. State that you oppose/support legislation and share key points to explain your message.
  • Give a specific example of how you and/or other citizens are impacted by the legislation.
  • Be sure the information you share is accurate.
  • Be timely. Contact officials while they still have time to consider your input.
  • Be persistent. If you do not receive a response, it is okay to call to confirm your message was received.
  • Say Thank you. Follow-up to show gratitude for their efforts.

Official Forms of Address & Salutations

The President

Letter Address
The President
The White House
Washington, DC 20500

Salutation
Dear Mr. / Madam President:

The Vice President

Letter Address
The Vice President
The White House
Washington, DC 20500

Salutation
Dear Mr. / Madam Vice President:

Senator

Letter Address
The Honorable (Full Name)
United States Senate
Washington, DC 20510

Salutation
Dear Senator (Last Name):

Representative

Letter Address
The Honorable (Full Name)
United States House of Representatives
Washington, DC 20515

Salutation
Dear Mr. / Mrs. / Ms. (Last Name):

Governor

Letter Address
The Honorable (Full Name)
Governor of (State)
Address

Salutation
Dear Governor (Last Name):

State Legislator

Letter Address
The Honorable (Full Name)
State Capitol
P.O. Box 30014
Lansing, MI 48909-7514

Salutation
Dear Mr. / Mrs. / Ms. (Last Name):

Mayor

Letter Address
The Honorable (Full Name)
Mayor of (City)
Address

Salutation
Dear Mayor (Last Name):

City Council Member
 
Letter of Address
The Honorable (Full Name)
Address

Salutation
Dear Councilman/Councilwoman (Last Name):